Exhibitors

An exhibition of instruments, equipment, software, and publications will be held in conjunction with the 2015 HVIS conference. Interested organizations and persons may reserve their booth space by submitting online exhibitor registration.   Please review the Exhibit Hall Floor Plan to select available booth locations and the Exhibitor Terms and Conditions prior to registering.

Exhibitor Registration Provisions:

• One conference registration with full conference privileges - includes admission to all conference events, proceedings, IJIE Journal, continental breakfasts, refreshment breaks, reception and banquet
• One, 1-year membership to Hypervelocity Impact Society
• 8’ wide x 5’ deep floor space (exhibit table will be placed at back of space to allow maximum flow)
• One 6’ skirted table and two chairs
• Power Service - 120v (one 20 amp access for duration of event)
• Wireless internet access
• Company link on HVIS 2015 conference website

Cost:

• $3,000 - early exhibitor registration (deadline 01/25/2015 midnight eastern time zone)
• $1,000 - discounted registration for second representative - includes full conference privileges (deadline 01/25/2015 midnight eastern time zone)
• $3,750 - regular exhibitor registration (after 01/25/2015 midnight eastern time zone)
• $1,200 - discounted registration for second representative - includes full conference privileges (after 01/25/2015 midnight eastern time zone)

Cancellation Policy:
Applicant(s) who cancel or withdraw from the Exhibition must formally notify Missouri S&T in writing (hvis2015@mst.edu) and is subject to the following:

• $100 cancellation fee - refund of exhibitor fee less cancellation fee will be issued if cancellation is received prior to March 15, 2015.
• No refunds will be issued after March 15, 2015 - Missouri S&T reserves the right to declare the assigned space cancelled and to rent to another applicant, or eliminate, or maintain vacant the cancelled exhibit space without obligation to the original applicant who hereby agrees that it is legally obligated to remit any unpaid balance for originally assigned space.

Set Up and Tear Down:
Exhibits may be set Sunday, April 26, 2015, beginning at 2:00 pm
Exhibits must be cleared by Thursday, April 30, 2015 at 5:00 pm

Exhibition Hours:
Exhibit hours will follow a typical schedule developed for the conference. We ask that you plan to man your booth specifically during events listed below. We will provide as much exposure as possible by scheduling breaks and social events in and around the exhibition area.

• Reception (optional) -  Sunday, April 26, 2015, 6:30 pm - 8:00 pm
• Breaks & Refreshments - Daily Monday (4/27/15) through Thursday (4/30/15)
  Continental Breakfast, mid-morning and mid-afternoon breaks

Additional Services:
Other services, such as monitors, phone/data connection, video, lighting, etc. (if required) are available through the hotel and should be requested directly by submitting the Hotel's Exhibitor Request Form.  Service requests received less than 5 business days in advance will be charged an additional $50.00.  Cancellations of these services should be submitted to hotel in writing 72 hours prior to event.

Shipping & Drayage Charges:
Hotel has limited storage space.  Materials shipped directly to the hotel may arrive no earlier than three (3) days in advance (4/23/15).   Your materials will be delivered to and picked up directly from your booth location.  Charges for package handling are outlined on the Hotel's Exhibitor Request Form.  Submit form to:

Tim Gumm (tgumm@stjulien.com)
Phone:  720-406-87204
FAX:  720-406-7595

The Hotel cannot accept packages for non-registered guests.  Please clearly label each package shipped as follows:

St Julien Hotel & Spa
900 Walnut Street
Boulder, CO 80302

Attn: (HVIS Conference 4/27/2015)
Care of: (Exhibitor Name/Company)
Arriving: (Date of Arrival)
Package(s): (1 of __, 2 of ___)